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512 Remittances, Form 809 And Designated Payments - Internal: What You Should Know

A Form 809 received by the field office and approved by the Assistant Commissioner (Taxpayer Service) is the only official receipt of payment of taxes, and the “U.S. law in effect is the tax payment receipt laws of the United States or Puerto Rico and is “not subject to any particular tax, penalty or interest. The amount paid is exempt from tax.” If cash is received from the purchaser and the purchaser can provide a copy of the tax return or other official document for confirmation that the correct tax amount is paid, the Form 809 should be returned. If cash is received from the purchaser, the tax amount should be paid on the same date as payment. A Form 809 is an original and cannot be changed. The form must be presented, signed by the taxpayer and attached to the Form 941. Suspension of the issuance of Form 809 is necessary to ensure the confidentiality of the taxpayer or taxpayer representative, and to avoid possible tax fraud. All field offices are asked to be aware that it is the responsibility of the taxpayer to notify the appropriate Field collection office if the taxpayer cannot file the Form 809. The form is not effective until after the transaction date, not including the date of receipt. An earlier date should be used for accounts paid from the bank for collection purposes. The taxpayer or his representative, in any manner, should be informed of this matter. If the taxpayer cannot provide proof of payment of tax for any reason, the Form 809 may be used to document payment. NOTE:  Information related and related to Form 809 will be placed in the “Reports To Be Mailed or Returned” section of the IRM, Form 8859, and in the appropriate Internal Revenue Bulletin. 3.17.290 Paper Check Conversion (PCC) and Remittance (Form 872) — IRS Purpose. This IRM provides procedures for FIPS Form 872 and PCC Form 872. FIPS Form 872 is used by employers to electronically submit their information and information about their employees for payroll processing. FIPS Form 872 is issued when a Form W-2 is given by an employee for pay period XYZ and the wage shown on that form is more than the total wages reported on a Form 941 (Form 1099).

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